A meeting recap is easier to use when each action has an owner and a clear deliverable.
Paste approved notes and ask for a table with columns for task, owner, deadline and evidence from the notes. Tell the tool to write “unassigned” or “date to confirm” when the meeting did not settle those details. Group unresolved decisions separately so they do not get mistaken for commitments.
Compare the result with the original notes before sharing. “Sam will look at the draft” may mean a review was proposed, while “Sam will send comments by Friday” records a concrete action. Ask participants to confirm ambiguous items.

